5 Reasons to Use Online Booking System for Tours and Trips

Anjali JainTours & TripsLeave a Comment

Online Booking System for Tours & Trips

5 Reasons to Use Online Booking System for Tours and Trips

With a smartphone in every hand and easy availability of Internet, everyone is online. Specially growing markets like India, Philippines and other South East Asian countries have emerged as one of the biggest markets for online transactions. This is the age of Internet and it is here to stay. All businesses are seeking the digital path. Are you still working without an online booking system? Are you struggling to understand the benefits of using an online booking system or scared of doing so?

Fret not! It is not as complex as you think. In fact online booking can simplify the way you manage your business.  The way people travel is changing rapidly, and online bookings are making a greater impact on the customers as it is easy and convenient for them too. They expect your business to be online.
Some of the important benefits of online booking systems are stated below.


Reach a Wider Audience

An online booking system gives more exposure to your brand and convenience to the customers. It leads you to more sales. You can easily deal with customers from all over the world. An online booking system will even help you serve customers working in different time zones and using different languages.

People lead a very busy life. Each day you may receive many calls and emails regarding enquiries and you might not be able to answer all of them promptly. Consumers are spoilt for choice they may choose another operator if you do not respond promptly. A delay may cost you significant loss.
An online booking system helps automate responses. It lists the exact details online to the customer. It also calculates the number of seats remaining or available on a particular tour.

Manage Confirmations

Prospective customers call for details about a particular tour, show interest and even give a verbal confirmation. Do all confirmations turn into registrations?
With the online booking system you are sure that those who have registered with a particular tour, have made their payments and you get a confirmation. No chance of miscalculation here, except for some inevitable circumstances of course.
Prior confirmations help you plan the tour more efficiently.

Manage Bookings Hassle Free

Are you still following the paper model? Is it consuming all your time and energy? Do you end up spending most of your time in arranging the paper work?

With an online booking system you can manage all your bookings through a central point. All the bookings you make like walk-in bookings, online bookings or phone bookings, can be managed easily by the help of this booking method. All you need is an internet connected device to track and manage your business, as most of these booking systems are web based.

Minimise Your Workload.

An online booking system will…
Automatically ensure that bookings are in sync with the availability.
Collect all details at the time of booking itself.
Reply to all the emails automatically.
Update availability automatically once a booking has been processed.

A good booking system will do all this and a lot more. It can help in various ways by handling your emails, phone and also walk-in bookings.

Data Management

If you do not use an online booking system you have to manually maintain the database of the attendees. Different files for each attendee, and also make sure that nothing gets misplaced.
However, if you opt for an online booking system it will ease your efforts. Customers will fill in all the necessary details and even make the payments online to secure their travel plans.

All the data will be saved online in a structured format. The online booking system will handle the details of all the enquiries as well whether walk-in, emails or over the phone. You will also have all the data of your previous customers saved. It’s always good to have the data of all your valued customers accessible and structured.

Better cash flow

An online booking system also includes a strong accounting module which helps to manage bookings, cancellations and other accounting functions. It also allows integration with third party systems, payment gateways etc.

Online Booking System like Townscript helps in clearing money faster. You can use the capital in hand to organize the tour. Money thus generated helps in many ways.

There are of course many more advantages of having an online booking system, however the ones mentioned here should at least get you thinking of the positives of having a good online booking system.

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