How to Organize a TEDx Event?

Anjali JainEvent PlanningLeave a Comment

TED (Technology, Entertainment, Design) is a global set of conferences run by the private non-profit Sapling Foundation, under the slogan “Ideas Worth Spreading”. Founded in 1984 as a one-off event the annual conference series began in 1990. TED’s early emphasis was technology and design, remaining in sync with its Silicon Valley origins, but it has since considerably broadened its focus to include talks on many scientific, cultural, and academic topics.

A TEDx event is a gathering with speakers and videos that provide intellectual food for thought along with insightful conversation. It helps brainstorm new ideas, motivate and impart valuable and relevant knowledge with a motive to inspire.

If you wish to explore and organize a TEDx event and do not know where to start and how to go about it, we can lead the way. Read on to find more about the kind of TEDx events that can be organized and the rules to be followed while organizing a TEDx events and the most important of all – how to apply for a TEDx license.

To be fully aware of the event that you plan to undertake we suggest you read through these basic rules. It is an absolute must to comply with all the rules and guidelines if you wish to successfully go through the license process and there after organize a memorable TEDx event. You can read all the rules here.

Step 1 – Read Rules Thoroughly
After you have read the rules thoroughly, it is now time to explore the types of events that can be organized and all that you need to know about it.

Step 2 – Pick An Appropriate Event Type

Below listed are the types of events you get to choose from

Standard Event
This is the most basic TEDx event. It is subject to all of the standard rules, and is applicable to most events.

University Event
If you plan to hold an event for the university then, this is the event type to choose from. Events hosted at a college or university, and organized by current university administration staff, faculty or students fall under this category.

Youth Event
This is a TEDx event organized by, or targeted at the youth and/or kids or school communities.

Salon Event
A salon event is a periodic event. It is a weekly or monthly event that keeps a TEDx community engaged between regularly scheduled TEDx events. In order to organize a Salon event, applicants must hold an existing standard license.

TEDxLive Event
TEDxLive revolves around the simulcast of the annual TED Conference. The event is broadcasted live over TV and/or Radio. This takes TED’s to the world audience.

TEDxWomen Event
As the name suggests this event is a TEDx event on the topics related to women which also feature the simulcast of TEDWomen. This event may only be organized around the official TEDWomen conference every year.

Internal event
This is for corporations, organizations, government entities, non-profits or other institutions that want to organize an event under the name of an institution. This event type is approved only if it is an employee’s only type of private event.

TEDx in a Box event
Communities with scarce resources and/or infrastructure to organize an event can fall under this category. TED delivers all the needed resources to organize the event packaged in a portable box, hence the name.

Library event
The event format is same as the standard event, the only difference is that it is hosted by librarians and the event happens at a local library.

ED event
ED events are TEDx events about education. At ED events educators, students, administrators and others get together to discuss the future of education.

Level 2 Event
The TEDx Level 2 needs a special license is for organizers with at least two years in the program, and other requirements.

It is necessary that you choose the type of event before heading to apply for the license for you event. Ensure that your event maintains the spirit of TED itself.

Don’t Forget

• TEDx events are not single topic or agenda driven. They are multidisciplinary and are focused on ideas and changing attitudes.
• TEDX issues a location-based license. You must be living in the city you apply for and your event can happen only in that given city.
• A TEDx license is only valid for one city, and for one event.
• TEDx events cannot be integrated or combined with any other event or conference.
• A TEDx event cannot be connected or co-branded with any other NGO, institution, organization, name or identity.

Step 3 – Name Your Event

Give your event an appropriate name according to the nature of the event and the audience it caters to or the location. Pick something that easily makes a mark.

Step 4 – Choose A Date
Choose a date for your event in such a way that it gives you enough time to organize and plan the event. We suggest a date that is at least 90 to 100 days away. Ensure it does not coincide with other TEDx events or events that matter to your target audience.

Step 5 – Idea
TEDx events are broad, multidisciplinary, inspiring and address a variety of topics. You must brainstorm ideas that you have been keen on sharing and ascertain that your event caters to a wide variety of audience.

Step- 6 Engaging Speakers
It would be a good idea to think about a few names and profiles of speakers you would like to rope in for your event. You could also consider some unsung heroes and award them with some much-needed acknowledgement.

Step – 7 Relevant TED Talk Videos
You will have to mention the TED talk videos that you plan to play at the event in the license application. You have the liberty to make any alteration at the event if required, but it still needs a mention. So you must know which videos to state in your application.
If you have followed all the given guidelines you can now go ahead and apply for your license according to the type of event you choose to organize. To Apply for a TEDx license for your event Click HERE.

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